Executive Assistant
H
HuzzleTelehealth, wellness, healthcare
Workable locations: Mexico. Argentina. Colombia. Guatemala. Brazil. Costa RicaContract
Salary not disclosed
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Job Details
- Required Skills
- Google WorkspaceSlack
Requirements
- Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant.
- Direct experience supporting a founder, CEO, or C-suite executive.
- Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time.
- Excellent inbox management discipline and ability to make decisions confidently.
- Strong discretion and confidentiality when handling sensitive personal and business information.
- Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets.
- Experience using Slack for daily communication.
- Strong travel booking and itinerary management experience.
- Exceptional attention to detail and proactive follow-through.
- Comfortable supporting executives across multiple businesses, brands, or projects.
Responsibilities
- Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority.
- Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST.
- Schedule calls and meetings according to a clear scheduling priority framework.
- Process SMS requests from the CEO and CEO’s spouse at set times during the day.
- Prepare and maintain the daily Admin Meeting agenda using the company’s structured format.
- Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive.
- Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities.
- Coordinate closely with the CEO’s spouse on family, personal, and household scheduling.
- Manage gifting, company purchases, personal appointments, and ad hoc admin tasks.
- End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas.
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