Executive Assistant
Metro Manila, Philippines. Bogotá, Bogota, Colombia. Mexico City, Mexico City, Mexico. Buenos Aires, Buenos Aires, Argentina. São Paulo, State of São Paulo, Brazil. Cape Town, Western Cape, South Africa Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills, US Time Zone (candidate expected to be flexible with the client's preference)ContractExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 1-2+ years
- Required Skills
- Microsoft OfficeTime ManagementGoogle WorkspaceSlack
Requirements
- 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
- Proven ability to manage calendars, inboxes, and founder/CEO-level communication
- Excellent written and verbal English communication skills; clear, concise, and professional
- Exceptional attention to detail, organization, and time management capabilities
- Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
- Strong ownership mentality with ability to anticipate needs and take initiative
- High levels of confidentiality and professionalism when handling sensitive information
- Demonstrated ability to work remotely with leaders across time zones
- Ability to think critically, manage competing priorities with urgency and precision
- Demonstrated reliability in completing tasks and meeting deadlines consistently
- Comfortable with Gmail, Outlook, Slack, Microsoft Teams, WhatsApp
- Comfortable with Google Workspace (Docs, Sheets, Drive, Calendar)
- Comfortable with Microsoft Office Suite (Word, Excel, PowerPoint)
- Comfortable with Zoom or equivalent video conferencing platforms
- Comfortable with AI Tools: ChatGPT, Claude, Perplexity, or similar AI assistants
Responsibilities
- Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox zero)
- Draft, proof, and send professional internal and external communications on behalf of leadership
- Prepare meeting briefs, agendas, and follow-ups ensuring executives are always context-ready
- Coordinate meetings with internal and external stakeholders across multiple time zones
- Manage task lists and close 90%+ of delegated items within 48 hours
- Track deadlines, commitments, and action items to ensure timely execution
- Maintain proactive oversight of ongoing projects to ensure on-time delivery
- Maintain dashboards and documentation in Notion, Asana, and other internal tools
- Create, update, and refine SOPs to improve consistency and operational efficiency
- Build structure around recurring workflows through automation and process mapping
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