Executive Assistant and Operations Partner (E-Commerce)
New
Remote (PH-based), EU working hoursPart-TimeSenior
Salary800 - 1,600 USD per month
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Job Details
- Languages
- Fluent in written and spoken English
- Experience
- 5+ years of experience
- Required Skills
- Project ManagementOperations ManagementWritten communicationGoogle SheetsSlackNotion
Requirements
- 5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEO
- Proven expertise in operations and project management, including building systems and automations from the ground up
- Exceptionally proactive, structured, and solution-oriented; you create order out of complexity
- Excellent written communication and follow-through. You independently summarize discussions, document decisions, and close loops, including managing my email inbox and drafting responses ready for approval and sending during daily syncs
- Confident decision-maker with strong judgment, knowing when to act independently and when to escalate
- Advanced proficiency in Google Sheets, including dashboards, reporting, and automation
- Hands-on experience with Loom, Slack, and modern project management tools
- Fluent in written and spoken English
- Strong capabilities in travel planning and logistics management for both business and personal needs
Responsibilities
- Own and manage the email inbox, priorities, and daily action items to ensure nothing falls through the cracks
- Translate ideas, meetings, and messages into clear tasks, timelines, and follow-ups
- Keep projects and team workflows moving forward through structure, accountability, and consistent execution
- Build, maintain, and optimize internal systems across Notion, Google Drive, and Slack, including SOPs, documentation, and workflows
- Identify inefficiencies and proactively recommend and implement operational improvements
- Provide personal and administrative support, including calendar management, scheduling, and travel planning
- Create clarity, structure, and momentum so that the CEO can stay focused on strategy, decision-making, and growth.
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