Executive Assistant & Operational Partner
Fully Remote – Work from anywhere while collaborating with a global team., multi-time zone calendarPart-Time
Salary not disclosed
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Job Details
- Required Skills
- Google SheetsGoogle WorkspaceNotion
Requirements
- Ownership Mindset: You take ownership of outcomes, not just outputs; you find the "missing piece" before the CEO has to ask for it.
- Analytical & Logical: You think like an engineer; you value "high signal-to-noise" communication and data-driven reasoning.
- Scrappy & Proactive: You don’t wait for a roadmap; you identify chaos and build the process to fix it
- Ambiguity Appetite: The ability to make high-quality decisions without constant input from the CEO.
- Multicultural Awareness: Comfort working in a remote, global environment with diverse communication styles.
- Master of Tools: Expert in Google Workspace (Calendar, Drive, Sheets) and Notion.
Responsibilities
- High-Level Inbox & Slack Triage: Act as the primary gatekeeper for communications; you will not only filter noise but also route issues to the correct stakeholders and draft responses on the CEO's behalf.
- Strategic Calendar Guarding: Manage a complex, multi-time zone calendar with a focus on protecting "deep work" blocks and ensuring every meeting has a clear agenda and ROI.
- End-to-End Travel & Logistics: Handle all travel arrangements (flights, accommodation) with a focus on zero-friction execution.
- Admin & Compliance Ownership: Manage the collection of paperwork, signatures, and board-level documentation with 100% accuracy.
- Meeting Preparation & Synthesis: Ensure the CEO is briefed before high-stakes meetings and synthesize post-meeting notes into clear, actionable trackers in Notion.
- Stakeholder Routing: Serve as a polite but firm filter for internal and external requests, resolving what you can so the CEO only sees what is essential.
- Information Synthesis: Use Notion and Google Workspace to build trackers and summarize complex project statuses into concise, logical briefings.
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