Partner Executive Assistant
New
Manila, Philippines, operating within their timezone. US work hours/graveyard shiftFull-TimeSenior
Salary75,000 - 100,000 PHP per month
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Job Details
- Languages
- Exceptional English communication skills, both written and verbal (C1 - C2 Level). Native or near-native fluency is non-negotiable
- Experience
- Minimum of 5+ years of solid experience as an Executive Assistant
- Required Skills
- Project ManagementArtificial IntelligenceMS OfficeResearchClient relationship managementData entryMarketingGoogle Workspace
Requirements
- Minimum of 5+ years of solid experience as an Executive Assistant supporting C-suite level executives (CEO, COO, etc.)
- University Bachelor's degree (preferably from Big 4 Universities)
- Exceptional English communication skills, both written and verbal (C1 - C2 Level). Native or near-native fluency is non-negotiable
- Excellent phone, email, and instant messaging communication skills
- Tech-savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office), Google Workspace
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Solid organizational and time-management skills, with the ability to manage multiple priorities simultaneously
- Exceptional attention to detail and a commitment to delivering flawless work
- Proven ability to work effectively and independently in a remote setting
- Able to work on US work hours/graveyard shift
- USB Headset with Noise Cancellation feature
- Working Webcam
- Computer with at least 1.8 GHz processor and at least 4GB RAM
- Main Internet Service Speed: at least 25 Mbps cable connection
- Backup Internet Service Speed: at least 10 Mbps
Responsibilities
- Provide high-level administrative support, including managing complex calendars, coordinating international travel, and preparing for high-stakes meetings
- Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time
- Handle confidential correspondence and serve as the primary point of contact for both internal and external communications
- Serve as the primary point of contact for internal and external stakeholders, maintaining a professional and courteous demeanor at all times
- Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports
- Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses
- Organize and maintain files, documents, and other essential records
- Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes
- Independently manage a variety of work and personal tasks, from research and report generation to event planning and personal appointment scheduling
- Plan and prepare executive travel itineraries, book accommodations, and handle logistics
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