Executive Operations Partner for CEO

WellTheoryDigital health

Remote - USFull-Time

Salary70,000 - 100,000 USD per year

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Job Details

Have been told you’re a “force of nature” — relentless, resourceful, and the person people trust to actually get things done
Anticipate problems before they happen and fix them before anyone notices
Write at a level that could pass for the CEO — clear, warm, professional, and precise
Feel energized, not overwhelmed, when priorities shift quickly
Are regularly using AI tools to automate and improve your work
Care deeply about the mission — WellTheory exists to help people with autoimmune disease live better lives, and that matters to you

Own the CEO’s calendar end-to-end — scheduling, prioritizing, and protecting time for deep work and strategic thinking
Proactively resolve scheduling conflicts and make smart trade-offs without needing to escalate every decision
Triage the CEO’s inbox and Slack daily — handle what you can, flag what requires Ellen’s attention, draft responses for her review
Draft high-quality external communications: emails to investors, board members, partners, and candidates that are crisp, professional, and on-brand
Book and manage complex, multi-city travel — flights, hotels, ground transport, conference logistics, and detailed itineraries
Maintain a live view of the CEO’s open commitments, promises made, and things owed — follow up proactively before they become problems
Support cross-functional projects where the CEO is a stakeholder — track status, flag blockers, keep things moving
Maintain and organize the CEO’s Notion workspace — action lists, meeting notes, reference docs
Use Claude and other AI tools to work faster and smarter: drafting communications, synthesizing research, building templates
Identify opportunities to systematize repetitive work and continuously improve how the CEO’s office runs

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