Executive Assistant to the CEO
USA Aptos, CA area Mostly remote One day/week in person, coordinating across time zonesFull-TimeExecutive
Salary72,000 - 95,000 USD per year
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Job Details
- Languages
- Professional fluency in written and spoken English
- Experience
- 5+ years
- Required Skills
- Google WorkspaceSlack
Requirements
- 5+ years supporting a CEO, founder, or senior executive. We value judgment, professionalism, and a strong track record above tenure alone.
- Exceptional written and verbal communication. You can hold the right register with anyone — a board chair, a first-time customer, a vendor’s accounts department.
- Impeccable organization and follow-through. You build reliable systems; nothing slips.
- Discretion that is instinctive, not practiced.
- Composure when priorities shift. You recalibrate quickly and move forward without friction.
- Fluency with modern productivity tools: Google Workspace or Microsoft 365, Slack, video conferencing, expense management platforms, and AI-assisted workflows.
- Located within approximately 20 miles of Aptos, CA, with availability for regular in-person engagement.
- Professional fluency in written and spoken English.
- Bachelor’s degree preferred; equivalent professional experience considered.
Responsibilities
- Manage the CEO’s calendar with rigor — protecting focused work time, coordinating across time zones, and resolving conflicts before they surface.
- Serve as the first point of contact for a wide range of stakeholders: investors, board members, customers, partners, and vendors. Your communication will reflect the standards of the office.
- Draft and send correspondence on the CEO’s behalf — emails, introductions, follow-ups, and acknowledgments — with precision and the right tone for every audience.
- Own travel coordination end-to-end: flights, accommodations, ground transportation, dining reservations, and itinerary management.
- Prepare and run logistics for internal and external meetings — agendas, briefing materials, attendee coordination, follow-ups, and action item tracking.
- Support board meetings, investor communications, leadership offsites, and customer engagements with thorough preparation and end-to-end execution.
- Manage expense reporting, reimbursements, and recurring administrative workflows.
- Handle weekly in-person responsibilities: mail, packages, signed documents, and any logistics requiring a physical presence.
- Exercise absolute discretion in handling sensitive and confidential matters.
- Anticipate what’s coming, get ahead of it, and handle it — before anyone has to ask.
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