Virtual Assistant (Executive Support, CRM & Operations)
New
Workable locations: Ghana. South Africa. Kenya. Egypt, U.S. Client Business HoursFull-TimeExecutive
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Experience
- 1–2 years experience as a: Virtual Assistant Administrative Assistant Operations Support role
- Required Skills
- SalesforceMicrosoft OfficeTime ManagementMultitaskingData entryBookkeepingHubSpotGoogle SheetsGoogle WorkspaceAsanaQuickBooksNotion
Requirements
- 1–2 years experience as a Virtual Assistant
- 1–2 years experience as an Administrative Assistant
- 1–2 years experience in an Operations Support role
- Proficiency in Microsoft Office
- Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
- Strong time management ability
- Strong multitasking ability
- Reliable internet and remote work setup
- CRM experience (HubSpot / Salesforce / Zoho CRM) (Nice to Have)
- Familiarity with QuickBooks / Xero (Nice to Have)
- Experience supporting Founders, Startups, Remote teams (Nice to Have)
- Experience managing multiple clients or executives (Nice to Have)
Responsibilities
- Manage calendars, meetings, and scheduling across time zones
- Coordinate calls and ensure smooth daily planning
- Draft and send professional emails, documents, and communications
- Prepare meeting notes and track follow-ups
- Update and maintain records in HubSpot, Salesforce, Zoho CRM
- Manage spreadsheets and operational trackers
- Organize digital files in Google Drive, Dropbox, SharePoint
- Conduct online research (Competitors, Vendors, Market insights) and turn research into structured summaries/presentations
- Support ad hoc and project-based tasks
- Respond to basic client inquiries or route appropriately
- Communicate with vendors and track outstanding items
- Assist with invoicing and expense tracking, light bookkeeping (if required)
- Update project management tools: Trello, Asana, Notion, Monday.com
View Full Description & ApplyYou'll be redirected to the employer's site
