Executive Virtual Assistant - Marketing & Operations Support
New
W
Winning AssistantsHome Health Agency
Philippines, Pacific Daylight TimeFull-TimeExecutive
Salary7 - 8 USD per hour
Apply NowOpens the employer's application page
Job Details
- Languages
- English
- Experience
- 1–3 years
- Required Skills
- Google SheetsQuickBooks
Requirements
- Associate’s or Bachelor’s degree preferred
- 1–3 years of experience in virtual assistance, admin coordination, or executive support
- Experience supporting a CEO, COO, or Director-level executive is highly desirable
- Strong English communication skills (spoken and written)
- Highly organized, detail-focused, and excellent at multitasking
- Proficient in Google Workspace (Docs, Sheets, Calendar, Drive)
- Familiarity with CRM platforms (e.g., Zoho)
- Familiarity with email marketing tools
- Familiarity with QuickBooks
- Ability to handle confidential information with discretion and professionalism
- Experience with ClearCare/WellSky or other home care scheduling/EMR systems (preferred)
- Certified QuickBooks ProAdvisor or similar bookkeeping certification (a plus)
- Fast learner with strong tech adaptability
- Comfortable working independently and proactively managing tasks remotely
- Must be proficient in speaking and writing English very clearly
- Reliable laptop or desktop computer
- High-speed internet connection (minimum 10 Mbps)
- Noise-canceling headset
- Webcam for virtual meetings
- Quiet, professional workspace
Responsibilities
- Coordinate with third-party marketing agency and internal team on digital initiatives.
- Help schedule content and organize marketing assets (email, social media, etc.).
- Maintain CRM platforms with updated lead and contact details.
- Track and report outreach and lead generation progress.
- Assist with campaign documentation and communication follow-ups.
- Coordinate executive schedules, appointments, and meetings (internal & external).
- Prioritize urgent matters, handle schedule conflicts, and send timely reminders.
- Prepare meeting agendas, take notes, and document follow-up action items.
- Monitor and organize inboxes; flag and respond to time-sensitive messages.
- Draft, format, and send professional emails and internal memos.
- Coordinate with team members, vendors, and referral sources.
- Review and reconcile transactions in QuickBooks Online.
- Assist in expense categorization and monthly financial overviews.
- Generate and review invoices for private pay and third-party payers.
- Track payments, monitor aging reports, and follow up as needed.
- Support bi-weekly payroll review and submissions via platforms like Rippling.
- Cross-check caregiver schedules, time logs, and billing records.
- Maintain payroll records, including deposits, tax data, and benefit deductions.
View Full Description & ApplyYou'll be redirected to the employer's site
