Project Coordinator - Commercial Painting & Architectural Millwork
New
R
Remote Talent LATAMCommercial Painting, Architectural Millwork
LATAM Only, ESTFull-TimeMiddle
Salary2,500 USD per month
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Job Details
- Languages
- English
- Experience
- 4+ years
- Required Skills
- Microsoft Power BISharePointMicrosoft ExcelMicrosoft Office
Requirements
- 4+ years of Experience with construction project coordination or commercial painting
- Experience preferably in multifamily or institutional projects (schools, healthcare, DCAM)
- Proficiency in project management software (Procore, PlanSwift, Bluebeam, Smartsheet, Sage, or similar)
- Strong organizational skills and ability to maintain accurate project documentation
- Ability to handle 15+ active projects simultaneously
- Excellent communication skills in English, both written and verbal
- Ability to multitask and collaborate with remote teams
- Comfortable using Microsoft Office (Outlook, Excel, Word, SharePoint)
- Comfortable using Adobe
- Experience with Power BI
- Dependable, self-motivated, and team-oriented
- Positive attitude and adaptable to changing project needs
Responsibilities
- Support the planning, execution, and completion of Multifamily and commercial painting projects
- Coordinate with clients, suppliers, and on-site teams
- Maintain project documentation
- Support overall workflow from initiation to closeout
- Review contract agreements, project scope, schedules, and drawings to understand project requirements
- Coordinate documentation submission to General Contractors (insurance, contracts, submittals, samples, bonds, etc.)
- Assist with internal kick-off meetings and ensure team alignment
- Maintain and update project logs (RFI, Submittal, ASI, SK, Drawings) and escalate outstanding items
- Review daily reports, project photos, and safety documentation for completeness
- Organize and code electronic documents; ensure contracts, insurance, and bonds are current
- Assist PM in preparing/distributing meeting minutes, short interval schedules, and change orders
- Communicate with clients for updates on change order logs and project progress
- Upload and maintain drawings/specifications in Procore
- Prepare Warranty Letters and ensure accurate project completion dates
- Coordinate delivery of attic stock and final documentation to clients
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