Executive Virtual Assistant - Multi-Company CEO Support
New
Philippines, US-aligned schedules (night shift PH time)ContractExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 1–2+ years
- Required Skills
- Google SheetsGoogle Workspace
Requirements
- 1–2+ years supporting C-Suite executives with multi-company responsibilities
- Must work independently, prioritize competing demands, and take ownership of outcomes
- Excellent verbal and written communication
- Minimal regional accent in communication
- Able to compose executive-level emails and documents
- Proven multitasking and time management skills
- Able to handle interruptions without losing focus
- Comfortable performing voice-based tasks
- Managing US-aligned schedules (night shift PH time)
- Proficient in Google Suite (Sheets, Docs, Calendar, Gmail)
- Quick learner of new tools and systems
- Critical thinking: ability to anticipate problems, make decisions, and provide solutions
- Proficient in Video/voice conferencing tools
- Experience with Project management or note-taking platforms as used by CEO
- Proficient in Presentation tools (Slides, Docs)
Responsibilities
- Maintain and proactively manage calendars for multiple companies
- Adjust schedules in real time to accommodate shifting priorities
- Track CEO-led initiatives
- Push deadlines when necessary
- Flag bottlenecks and ensure projects progress smoothly
- Serve as the primary point of contact for internal teams and external clients seeking the CEO
- Draft, screen, and initiate correspondence with clear escalation when needed
- Plan and confirm meetings, conferences, and travel
- Prepare agendas, collate materials, and take actionable minutes
- Compile reports, presentations, and briefs tailored to the CEO’s needs
- Identify gaps or inconsistencies before submission
- Identify inefficiencies in office workflows
- Suggest actionable solutions
- Implement approved changes across multiple companies
- Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives
- Present actionable recommendations
- Handle urgent or unexpected tasks without supervision
- Escalate only when resolution is impossible
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