Head of Executive / Personal Assistant
S
Social Discovery GroupSocial Discovery
WorldwideFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English, Russian
- Required Skills
- Microsoft ExcelGoogle SheetsNotion
Requirements
- Experience supporting business owners or UHNW individuals
- Strong multitasking and decision-making skills
- High level of service and confidentiality
- Advanced calendar and meeting management
- Strong travel coordination (flights, trains, hotels, transfers, multi-stop itineraries)
- Vendor and contractor management
- Budget tracking and expense reporting
- Document tracking and administrative control
- Strong written and verbal business communication
- Proficiency in Excel / Google Sheets / Notion / task trackers / calendar tools
- Ability to build systems, trackers, checklists, and reporting from scratch
- English: professional working proficiency or higher
- Russian: professional working proficiency or higher
- Experience handling confidential and sensitive information
- Strong prioritization and operational planning skills
Responsibilities
- Plan and prioritize to support founder’s goals
- Manage team operations and improve processes
- Coordinate personal assets (yacht, helicopter, vehicles)
- Track activities, reporting, and plan vs. actual performance
- Organise secretariat workflow and control task execution
- Hire and manage contractors and support staff
- Oversee asset maintenance, insurance, and related operations
- Manage documents: deadlines, renewals, submissions
- Own calendar: schedule meetings, prepare materials
- Run meetings: notes, follow-ups, execution tracking
- Handle budgeting, expenses, and financial reporting
- Organize travel (business, family, guests) incl. visas
- Coordinate relocations and logistics
- Support healthcare coordination
- Handle personal tasks and administrative matters
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