SCOPE Administrative and Operations Support Coordinator
New
S
SURJNonprofit
United StatesFull-TimeMiddle
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Experience
- Minimum of 3 years of relevant experience; At least 2 years of experience coordinating event logistics
- Required Skills
- Google WorkspaceAsanaCanva
Requirements
- Minimum of 3 years of relevant experience as a remote team operations coordinator, executive assistant, administrative assistant, or similar role
- Nonprofit experience preferred
- At least 2 years of experience coordinating event logistics
- Google Workspace proficiency including drive file management, spreadsheets and forms
- Strong organizational and customer service skills
- Willingness to travel occasionally in support of logistics for in-person gatherings
- Ability to meet SURJ’s policies, including COVID-19 vaccination requirements
- Ability to meet driving policy
- Experience supporting complex and dynamic scheduling needs
- Experience effectively collaborating with director-level supervisor with ability to offer recommendations and direct feedback
- Experience working remotely and collaborating across geographically distributed teams
- Understanding of, or experience with, racial justice or community organizing work preferred
- Familiarity with tools such as EveryAction and Asana is a plus
- Experience updating and managing website content
- Competent use and familiarity with social media management tools for scheduling and posting
- Excellent interpersonal skills and ability to build relationships across lines of difference
- Strong writing skills, including proofreading and editing
- High level of attention to detail and accuracy
- Effective time management and organizational skills
- Strong judgment and decision-making skills
- Ability to process verbally given information and move tasks
- Skilled at estimating timelines and meeting deadlines
- Capable of managing complex tasks/projects/priorities with minimal supervision
- Ability to handle sensitive and confidential information with discretion
- Comfort working in a fast-paced environment with shifting priorities
- Reliable and accountable, with strong follow-through
- Proactive and able to anticipate needs
- Ability to manage multiple priorities simultaneously
- Flexible and adaptable to changing circumstances
- Able to work both independently and collaboratively
Responsibilities
- Provide high-level administrative support to the SCOPE Director
- Balance, prioritize, and organize internal and external demands on the Director's time
- Frequent check-ins with Director to confirm priorities and ensure alignment
- Attend meetings to take notes, document decisions, and track follow-up actions
- Manage and maintain the Director's calendar, including scheduling and coordinating priorities
- Active inbox management for the Director, prioritizing communications and tracking action items
- Coordinate travel logistics and ensure the Director has necessary materials
- Track and process reimbursements and receipts
- Develop process for maintaining and updating Directors' task list and create accountability measures
- Gather and organize updates from program staff through a weekly tracking system
- Compile and summarize information for reporting purposes, including grant reporting
- Track annual calendars for events, retreats, and key organizational activities
- Serve as a liaison for communication between leadership, staff, and external partners
- Develop, build and manage organizational systems for the team
- Participate in team meetings to support coordination of campaigns and events
- Collaborate with other SURJ departments as needed
- Lead logistics planning for in-person retreats (approximately twice per year)
- Provide on-the-ground support for team events, retreats, canvassing efforts and other in-person gatherings
- Conduct research related to SCOPE and GRO campaign plans and strategies
- Project manage department's responsibilities in organization-wide projects
- May coordinate activities of peers and other colleagues for specific projects
- Support staff hiring and onboarding processes
View Full Description & ApplyYou'll be redirected to the employer's site
