Executive Assistant - Operations & Client Coordination
P
PavagoAutomotive
Pakistan, U.S. Business HoursFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 2+ years
- Required Skills
- Google Workspace
Requirements
- 2+ years of experience supporting a founder, executive, or small business owner
- Strong hands-on experience with GoHighLevel (GHL)
- Proficiency in Google Workspace (G Suite), including Gmail, Google Calendar, Docs, and Drive
- Experience managing client communication and follow-ups
- Strong organizational and multitasking abilities
- Excellent written and verbal English communication skills
- Ability to work independently and manage shifting priorities effectively
- Reliable internet connection and professional remote work setup
Responsibilities
- Manage inbound client inquiries and prioritize urgent requests.
- Draft and send professional client communications, including updates and summaries.
- Ensure timely follow-ups and maintain a high-quality client experience.
- Coordinate with freelance contractors on active projects and deals.
- Track progress and ensure timelines and deliverables are met.
- Maintain clear communication between all stakeholders.
- Maintain and organize CRM systems, specifically GoHighLevel (GHL).
- Ensure accurate and up-to-date client and deal records.
- Support onboarding by collecting and organizing client information.
- Manage calendar scheduling, meetings, and daily priorities using Google Calendar and Gmail.
- Prepare materials and context for client or partner calls.
- Support daily check-ins to ensure alignment on priorities.
- Conduct light research including market comparisons, inventory checks, and basic data gathering.
- Support decision-making by organizing and presenting relevant information.
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