Executive Assistant - Latin America
Latin America (100% Remote), US time zonesContractMiddle
Salary$800 – $1,500 per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- SalesforceMicrosoft OfficeCRMHubSpotGoogle SheetsGoogle WorkspaceSlackAsanaQuickBooks
Requirements
- 3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.
- Tool fluency: Google Workspace (Docs/Sheets/Drive), Microsoft Office, Slack/Zoom/Teams, and at least one CRM.
- Organization & Follow-through: You live by checklists, time blocking, and clear documentation; nothing falls through the cracks.
- Excellent English (written & spoken): clear, friendly, and professional.
- Problem solving: You turn vague asks into concrete next steps; you propose options, not obstacles.
- Time-zone alignment: Comfortable working US business hours.
Responsibilities
- Manage busy executive calendars, triage emails, draft replies, schedule across US time zones, and protect focus time.
- Respond to client inquiries, prep meeting agendas, capture minutes/action items, and own follow-ups to completion.
- Build task boards, track deadlines, and maintain status updates in tools like Asana/ClickUp/Trello; escalate risks early.
- Create and maintain checklists, templates, and SOPs so recurring work becomes predictable and faster.
- Conduct targeted research (vendors, tools, market info), synthesize findings, and prepare concise summaries or slide decks.
- Clean up docs and folders, maintain naming/versioning standards, and ensure everything’s easy to find.
- Categorize expenses, match receipts, prep simple invoices/credit notes, and coordinate with the accounting team (QuickBooks/Expensify basics).
- Update CRM records, log activities, prep lists/exports, and keep pipelines tidy (HubSpot/Salesforce or similar).
- Arrange travel, prepare itineraries, and manage event logistics when required.
- Follow data-handling policies, use MFA, and observe least-privilege access at all times.
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