Executive Assistant to Startup CEO - EdTech
Company:Paradox
Location:Dubai, Paris, Lisbon
Languages:English
Seniority level:Executive, 3+ years
Experience:3+ years
Skills:
Project ManagementArtificial IntelligenceOperations ManagementAdministrative ManagementBusiness OperationsFinancial ManagementCommunication SkillsAnalytical SkillsMicrosoft ExcelProblem SolvingAgile methodologiesNegotiationAccountingAttention to detailOrganizational skillsMultitaskingDocumentationComplianceAdaptabilityRelationship buildingProblem-solving skillsCritical thinkingTeamworkResearchFluency in EnglishNegotiation skillsRelationship managementProcess improvementAnalytical thinkingFinanceScriptingSoftware EngineeringData analyticsData managementDebuggingChange ManagementConfluenceEnglish communicationBookkeepingBudget managementPowerPoint
Requirements:
3+ years experience supporting C-suite or a demanding founder Strong sense of service and attention to detail Ability to make things happen and execute Thrive in chaotic, fast-paced environments and anticipate needs AI and digital tool savvy (Notion, Airtable) Execution-focused with little direction Analytical mind with ability to formulate problems and support with data Growth mindset, eager to learn and receive feedback Availability, discretion, and respect for confidentiality Strong desire to create 'wow' Project management skills Experience in a fast-paced environment Fluent English
Responsibilities:
Own founder's operating system (inbox, calendar, priorities) Manage personal admin (banking, leases, visas, real estate) Coordinate travel and podcast logistics Manage investments and real estate Negotiate with banks, vendors, and service providers Benchmark pricing, terms, and market standards Manage projects from start to finish Pre-screen recruitment candidates Proofread contracts and coordinate with lawyers/suppliers Build scalable operating systems (processes, tools, AI, knowledge base) Manage multi-country admin (France, Portugal, Spain, UAE) Track and resolve invoices, contracts, and documentation Conduct continuous cost and tool audits Manage employee onboarding in Dubai
