Remote Executive Assistant - Operations & Communication Focus (LATAM)
F
FreedUpOperations
Mexico, Brazil, Colombia, EST, PSTFull-TimeExecutive
Salary9600 - 19200 USD per year
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Microsoft Office Suite
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional written communication skills.
- Highly responsive, proactive, and detail-oriented.
- Comfortable acting as a 'memory system' for a CEO.
- Strong organizational instincts and follow-through.
- Able to handle confidential and sensitive information responsibly.
- Tech-comfortable and adaptable to evolving systems and tools.
- Thrives in high-accountability, high-clarity environments.
- Requires reliable high-speed internet and a modern home office setup.
Responsibilities
- Manage and organize executive inboxes.
- Implement follow-up systems for communications.
- Draft routine and logistical emails.
- Proofread and edit outgoing communications.
- Prioritize investor, recruiting, and vendor communications.
- Coordinate internal meetings and prepare agendas.
- Attend meetings to capture action items.
- Implement calendar rules to protect focus time.
- Conduct daily end-of-day check-ins.
- Document, organize, and improve company workflows and SOPs in Notion.
- Support the creation of internal systems for accountability and task tracking.
- Manage delegated tasks and ensure timely follow-up using Linear.
- Close feedback loops and prevent lost action items.
- Support the rollout of structured task and delegation systems.
- Assist with daily reminders and workload balancing.
- Manage operational tasks like office orders, events, and travel coordination.
- Assist with personal scheduling.
- Handle sensitive information in compliance with HIPAA.
- Support outreach to patients and assist with review collection.
- Research and implement tools for reviews, CRM, and process optimization.
- Communicate daily via Slack with structured updates.
- Track tasks and delegation in Linear.
- Help expand Notion usage for SOPs, documentation, and CRM.
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