Remote Executive Assistant - Operations & Communication Focus (LATAM)

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. Exceptional written communication skills. Highly responsive, proactive, and detail-oriented. Comfortable acting as a 'memory system' for a CEO. Strong organizational instincts and follow-through. Able to handle confidential and sensitive information responsibly. Tech-comfortable and adaptable to evolving systems and tools. Thrives in high-accountability, high-clarity environments. Requires reliable high-speed internet and a modern home office setup.

Manage and organize executive inboxes. Implement follow-up systems for communications. Draft routine and logistical emails. Proofread and edit outgoing communications. Prioritize investor, recruiting, and vendor communications. Coordinate internal meetings and prepare agendas. Attend meetings to capture action items. Implement calendar rules to protect focus time. Conduct daily end-of-day check-ins. Document, organize, and improve company workflows and SOPs in Notion. Support the creation of internal systems for accountability and task tracking. Manage delegated tasks and ensure timely follow-up using Linear. Close feedback loops and prevent lost action items. Support the rollout of structured task and delegation systems. Assist with daily reminders and workload balancing. Manage operational tasks like office orders, events, and travel coordination. Assist with personal scheduling. Handle sensitive information in compliance with HIPAA. Support outreach to patients and assist with review collection. Research and implement tools for reviews, CRM, and process optimization. Communicate daily via Slack with structured updates. Track tasks and delegation in Linear. Help expand Notion usage for SOPs, documentation, and CRM.