Executive Assistant to the CEO (Creative / Agency) - A209

2+ years of experience supporting executives, founders, or senior leaders. Excellent written and verbal English communication skills. Proven experience managing executive calendars, inboxes, and high-volume communication. Strong organizational skills with a demonstrated ability to close loops and follow through. Proficiency in Google Workspace (Drive, Sheets, Slides, Docs). Reliable remote work setup with stable internet and a professional video presence. Experience in a creative, agency, production, or fast-paced startup environment (preferred). Familiarity with CRM systems and workflow automation tools (preferred). Experience supporting business development or client-facing teams (preferred). Comfort working with distributed teams and U.S.-based leadership (preferred). Proficiency in Gmail, Slack, Zoom, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides, Notion, ClickUp, Asana. Proficiency in HubSpot, Airtable, Zapier, iMessage (preferred).

Manage inbox triage, prioritize messages, and draft responses. Optimize CEO’s calendar and manage scheduling. Take meeting notes, track action items, and ensure follow-ups. Filter low-priority tasks. Maintain daily check-ins for executive alignment. Coordinate outreach efforts, client follow-ups, and recap distribution. Assist in preparing presentation decks. Track conversations and leads in CRM. Prepare agendas, notes, and materials for meetings. Maintain internal lists, directories, and SOPs. Coordinate across teams for alignment on priorities. Coordinate travel logistics including flights, hotels, transportation, and events. Plan client dinners, hospitality experiences, and gifting. Handle occasional personal or sensitive logistics.