Bilingual Executive Assistant (Spanish/English) - EG001

Fluent in Spanish and English (written and verbal) 1-2+ years as an Executive Assistant, Admin Specialist, or Operations Partner supporting senior executives Proven ability to manage calendars, inboxes, and C-level communication Excellent written and verbal communication skills in English and Spanish Exceptional attention to detail, organization, and time management capabilities Comfortable with Google Workspace, Microsoft Office, and modern productivity tools Strong ownership mentality with ability to anticipate needs across cultural contexts High levels of confidentiality and professionalism Demonstrated ability to work remotely with leaders across time zones Understanding of cultural nuances in business communication across English and Spanish-speaking markets Demonstrated reliability in completing tasks and meeting deadlines consistently Bachelor's degree preferred Background in Spanish-speaking markets, international business, or cross-border operations preferred Experience in healthcare, startups, AgTech, telecommunications, or project management preferred Experience building SOPs or operational documentation in bilingual environments preferred Exposure to AI tools for translation, automation, and productivity preferred Familiarity with analytics, reporting, or data-driven decision support preferred Experience supporting M&A, investor relations, or due diligence in international contexts preferred Experience with CRM systems, e-commerce platforms, or project coordination tools preferred Prior experience coordinating with Spanish-speaking vendors or partners globally preferred Knowledge of Spanish-speaking business practices and cultural norms across different regions preferred Proficiency with Gmail, Outlook, Slack, Microsoft Teams, WhatsApp Proficiency with Calendar & Scheduling Tools Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency with Zoom or equivalent video conferencing platforms Proficiency with AI Tools: ChatGPT, Claude, Perplexity Proficiency with Notion, Asana, Trello, ClickUp, Airtable preferred Proficiency with Zapier or similar workflow automation tools preferred Proficiency with Pipedrive, HubSpot, Salesforce, ConnectWise preferred Proficiency with QuickBooks or similar bookkeeping tools preferred Proficiency with Amazon Seller Central, Shopify (international operations) preferred Proficiency with Loom for video messaging preferred Proficiency with translation tools or CAT software preferred Proficiency with LinkedIn for professional networking in Spanish-speaking markets preferred

Manage executive calendars, inboxes, and priorities across English and Spanish communications Draft, translate, and proof professional correspondence in both English and Spanish Prepare meeting briefs, agendas, and follow-ups for English and Spanish-speaking stakeholders Coordinate meetings with internal and external stakeholders across multiple time zones and languages Provide informal translation support for emails, documents, and verbal communications Manage task lists and close delegated items Maintain proactive oversight of ongoing projects Maintain dashboards and documentation in project management tools Create and update SOPs in both English and Spanish Build structure around recurring workflows through automation and process mapping Monitor task completion and reduce recurring errors Streamline workflows supporting both English and Spanish-speaking team members Facilitate team communication across language barriers Serve as liaison between English-speaking leadership and Spanish-speaking partners/clients Coordinate with Spanish-speaking vendors, service providers, and business partners globally Support business development initiatives in Spanish-speaking markets Maintain strong professional rapport with stakeholders across cultural contexts Prepare talking points, summaries, and updates for bilingual audiences Facilitate smooth communication during international calls and meetings Own complex calendar management across multiple time zones and cultural considerations Coordinate international travel arrangements Handle inbox triage in both English and Spanish languages Support legal and administrative documentation including Spanish-language contracts Track deadlines, commitments, and action items across bilingual projects Protect executive time by managing schedule conflicts Conduct market research on Spanish-speaking markets Compile bilingual briefs, summaries, and actionable insights Research potential partners, vendors, or opportunities in Spanish-speaking regions Support special projects requiring bilingual coordination or cultural knowledge Identify and propose solutions that leverage bilingual capabilities