Executive Assistant - EG001
Inactive
P
PearlStartup Support
Philippines, LATAM, South Africa, Kenya, US Time ZoneFull-TimeExecutive
Salary not disclosed
Job Details
- Languages
- English
- Experience
- 1-2+ years
- Required Skills
- Project ManagementSalesforceShopifyJiraMicrosoft ExcelMicrosoft Office SuitePowerPoint
Requirements
- 1-2+ years as an Executive Assistant, Admin Specialist, or Operations Partner
- Proven ability to manage calendars, inboxes, and founder/CEO-level communication
- Excellent written and verbal English communication skills
- Exceptional attention to detail, organization, and time management capabilities
- Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
- Strong ownership mentality and ability to anticipate needs
- High levels of confidentiality and professionalism
- Demonstrated ability to work remotely with leaders across time zones
- Ability to think critically and manage competing priorities
- Demonstrated reliability in completing tasks and meeting deadlines
- Familiarity with AI tools for automation and productivity enhancement
- Basic spreadsheet skills (sorting, filtering, formulas like SUM, IF, VLOOKUP)
- Experience with CRM systems or project coordination tools
Responsibilities
- Manage executive calendars, inboxes, and priorities
- Draft and send professional communications
- Prepare meeting briefs, agendas, and follow-ups
- Coordinate meetings with internal and external stakeholders
- Manage task lists and track deadlines
- Maintain dashboards and documentation
- Create and refine SOPs
- Build structure around recurring workflows through automation
- Monitor task completion and reduce errors
- Facilitate team communication and tracking systems
- Support operations including vendor coordination
- Own complex calendar management
- Coordinate and book travel arrangements
- Handle inbox triage
- Support legal and administrative documentation
- Coordinate personal appointments
- Conduct industry, competitor, and market research
- Compile research briefs and summaries
- Manage internal communications
- Research new tools and AI automations
- Support reporting on performance metrics
- Identify potential issues and propose solutions
- Assist with special projects
