Executive Assistant
Company:Muvr
Location:Philippines, EST, PST
Languages:English
Seniority level:Executive, Proven experience
Experience:Proven experience
Skills:
Project ManagementMicrosoft ExcelCommunication SkillsProblem SolvingAttention to detailOrganizational skillsTime ManagementWritten communicationPowerPoint
Requirements:
Proven experience as an Executive Assistant, Operations Coordinator, or Virtual Assistant supporting senior leadership or founders. Exceptionally organized and detail-oriented. Excellent written and verbal English communication skills. Strong time management and prioritization skills. Proactive, resourceful, and anticipates needs. Highly tech-savvy with tools like ClickUp, Google Workspace, Slack, Notion, and AI platforms (ChatGPT, Notion AI, etc.). Discreet and professional with confidential information. Self-starter who works independently while maintaining strong communication.
Responsibilities:
Manage and optimize CEO's calendar, meetings, and commitments across time zones. Prepare meeting agendas, notes, and follow-ups. Monitor and organize CEO's inbox, Slack, and messages. Act as a communication bridge between the CEO, Chief of Staff, and internal teams. Maintain files, documents, and trackers in Google Drive. Handle light data entry and updates in ClickUp or CRM systems. Support onboarding logistics for new hires. Assist with reports, presentations, and internal documentation. Coordinate travel arrangements when needed. Track open action items, deadlines, and cross-department deliverables. Maintain an "Executive Dashboard" summarizing key projects and meetings.
