Chief of Staff (Global Operations)

5–8+ years of experience as a Chief of Staff, Executive Assistant, or Operations Manager supporting senior executives. Exceptional organizational skills and ability to manage multiple workstreams with precision. AI-fluent: proficient with tools like ChatGPT, Claude, Notion, and automation platforms (Zapier, Google Apps Script). Strong written and verbal communicator with polished business judgment. Tech-savvy, discreet, and able to manage sensitive and confidential information. Operates with a high degree of autonomy, emotional intelligence, and follow-through. Comfortable flexing between strategic initiatives and tactical execution. Willing to work across time zones, including occasional evenings and weekends for urgent priorities.

Manage calendars, meetings, and inboxes for senior partners and executives. Coordinate with accountants, attorneys, consultants, and other key stakeholders. Track deliverables across business units. Maintain organized systems for contracts, NDAs, and diligence materials. Oversee complex travel logistics and vendor management. Supervise a part-time assistant. Manage expense tracking, reimbursements, and documentation. Prepare materials for tax filings, compliance reporting, and vendor contracts. Coordinate special projects with accounting and legal partners. Use AI tools (ChatGPT, Claude, Zapier, Notion) to draft materials, summarize meetings, and automate workflows. Build light automations and implement productivity tools. Experiment with AI agents and systems. Coordinate family logistics, appointments, and scheduling. Oversee home operations, vendors, and maintenance schedules. Plan and manage travel experiences. Support personal events, social gatherings, and gifting logistics. Maintain a “relationship index” of business and personal contacts. Coordinate gifting, events, and social experiences for partners, clients, and family. Draft correspondence, memos, and summaries.