Part-Time Transaction Coordinator

Posted 3 months agoViewed

45000 - 50000 PHP per month

PhilippinesPart-TimeReal Estate Operations

Company:Scale Virtually

Location:Philippines

Languages:English

Seniority level:Middle

Skills:

Project CoordinationAdministrative ManagementMicrosoft ExcelDocumentationCommunication SkillsAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingComplianceMarketingStakeholder managementExcellent communication skillsRelationship buildingProblem-solving skillsResearchReportingClient relationship managementData entryCRMData management

Requirements:

Solid background in U.S. real estate. Manage contracts, disclosures, scheduling, and compliance. Professionally interact with clients, partners, and stakeholders. Familiarity with transaction timelines (inspections, appraisals, closings). Understanding of MLS listing requirements and compliance standards. Ability to prioritize tasks across multiple contracts and deadlines (average 10+ open contracts). Consistency in maintaining accurate records and schedules. Skilled in managing executive calendars and inboxes. Ability to compile structured reports. Familiarity with database management and CRM reporting functions.

Responsibilities:

Manage contracts, addenda, and disclosures. Track inspection, appraisal, mortgage, title, and closing deadlines. Maintain organized contract folders. Prepare MLS listings and manage updates. Coordinate with listing partners. Prepare listing marketing materials. Manage calendar and inbox. Send daily agenda emails. Triage inbox and draft replies. Research real estate marketing topics. Build content idea library. Support social media activity. Assist with email campaigns. Generate weekly pipeline reports. Maintain CRM hygiene.