Senior Proposal Specialist - West Region

Prior experience with architecture, engineering or construction (AEC) firm is required. Prior experience managing proposals is required. Proficient in MS office suites – Outlook, Excel, Word, PowerPoint, SharePoint, and Teams. Proficiency in MS Planner is a plus, as well as proficient in Adobe, particularly InDesign. Ability to manage and execute responses to RFP’s, RFI’s, RFQ’s based on market knowledge. Experience managing a high-volume of teaming requests and client-specific templates. Ability to manage multiple proposals and deadlines, by evaluating changing business and conditions, and requesting support as needed to meet deadlines. Exceptional attention to detail, quality control review and proofreading skills required. Strong written and verbal communication skills required. Ability to craft well-articulated and polished content is crucial to this role. Strong written and verbal communicator, able to tailor communication style to ensure clarity, understanding and alignment with cross-functional teams and stakeholders – both internal and external. Experience with proposal writing including executive summaries and section introductions. Experience managing technical authors and proposal documentation to ensure compliance with client requirements and meet submission deadlines, including deliverables checklists and proposal outlines. Experience collecting data from a variety of stakeholders and functional business areas, including project managers, contracts/legal, human resources, compliance and finance to generate proposals within respective region. Possesses a thorough understanding and ability to support marketing and business development activities within various industries and client types, as needed for the region, practice, vertical market, or service line. Occasional flexibility to work extended hours to accommodate deliverables may be required. Bachelor’s degree (B.S.) from four-year college or university essential OR equivalent combination of education and experience.

Lead proposal activities for must-win pursuits. Organizes, produces and assembles proposal submissions including RFI’s, RFQ’s, RFP’s, SOQ’s, PQQ’s and Vendor Registrations. Develops, produces and assembles marketing support materials (i.e., qualification packages, proposals). Adheres to established proposal and knowledge management templates, quality standards and Jensen Hughes Brand guidelines. Contributes to building a repository of proposal materials specific to regional needs. Updates client and project information in the marketing project and personnel database – Cosential, including project descriptions, staff resume updates and other shared knowledge used by the proposal team. Collaborates with the Creative Team to obtain project and stock imagery for proposal submissions. Coordinates strategic client vendor procurement, registration and management with various departments as needed. Prepares business development and proposal interview presentations. Supports marketing campaign and collateral development and execution.