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Administrative Management

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🔥 Executive Assistant

Posted about 3 hours ago

📍 UK

🧭 Full-Time

🔍 Artificial Intelligence

🏢 Company: Moonvalley AI

🔧 Requirements

3+ years supporting senior executives, ideally in AI, deep tech, or a research-driven tech start up.
Ability to work effectively in a remote environment, using Slack and other digital tools to stay connected and aligned with the CSO.
Highly organized, detail-oriented, and proactive, with the ability to anticipate needs.
Comfortable working in a fast-paced, high-growth, ambitious and highly innovative startup with shifting priorities.
Able to handle confidential information with discretion and professionalism.

💡 Responsibilities

Manage the CSO’s schedule, coordinate meetings, prepare briefings, and serve as a key contact, provide support during core working hours that align with the CSO’s schedule, typically late morning to early evening.
Assist in managing the office environment, coordinating events, and improving workspace organisation.
Organize research meetings, workshops, travel for conferences, speaking engagements and coordinating with EAs across time zones.
Assist with hiring logistics, internal documentation, and process improvements.
Liaise with internal teams and external partners to streamline workflows.
Handle sensitive information with discretion and ensure smooth day-to-day operations.

Project Coordination Administrative Management Communication Skills Microsoft Office Attention to detail Organizational skills Time Management Relationship building Stakeholder management

Posted about 3 hours ago

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🔥 Executive Virtual Assistant (Philippines - Work from Home)

Posted about 7 hours ago

📍 Philippines

🧭 Full-Time

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

At least 2 years of experience in an Executive Assistant role supporting C-level executives or high-performance teams.
Exceptional organizational and time management skills.
Strong verbal and written communication, with the ability to draft high-level correspondence.
High discretion in handling confidential information.
Ability to anticipate needs and solve problems proactively.
Experience working in fast-paced, high-tech, or biotech environments.
Familiarity with project management tools like Asana, Notion, or Trello.
Background in handling complex travel logistics and event coordination.
Technical proficiency with various software tools

💡 Responsibilities

Manage calendars, schedule meetings, and optimize time efficiency for executive leadership.
Prepare briefings, reports, and documents for high-level discussions.
Handle confidential information with discretion.
Maintain organization across emails, internal systems, and project tracking tools.
Assist in drafting and reviewing communications, ensuring clarity and professionalism.
Support hiring, onboarding, and liaise with internal teams to ensure smooth workflows.
Arrange domestic and international travel, ensuring efficiency in logistics and accommodations.
Plan and execute team meetings, off-sites, and industry events.
Act as a key point of contact between executives and internal/external stakeholders.
Support operational projects, optimizing efficiency and execution.
Provide ad-hoc research and analytical support as needed.

Project Management Administrative Management Communication Skills Analytical Skills Microsoft Excel Problem Solving Attention to detail Organizational skills Time Management Written communication Microsoft Office Suite Interpersonal skills Verbal communication

Posted about 7 hours ago

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🔥 Lease Admin

Posted about 8 hours ago

📍 United States

💸 95000.0 - 110000.0 USD per year

🔧 Requirements

3+ years of experience in one or more of the following areas: lease administration, accounting, vendor management, or contract administration
Ability to work in a fast-paced environment that has a high degree of ambiguity
General lease accounting knowledge
Proficiency in using Microsoft Office and Smartsheet
Familiarity with Tango software preferred

💡 Responsibilities

Abstract critical lease data into a lease management system or tracking software
Onboard landlords into the vendor management system, process all required forms, and submitting into the ticketing system
Monthly review, auditing, and processing of lease payment obligations such as rent, utilities, operating expenses, and miscellaneous expenses
Process purchase orders and submit payment requests ensuring all approvals are obtained
Support implementation of new lease administration software
Respond to and resolve internal and external inquiries about rent payments, vendor onboarding, and other lease-related issues
Track critical dates to ensure renewal and termination options are exercised timely
Administrative tasks and special projects as assigned

Administrative Management Communication Skills Microsoft Excel Microsoft Office Accounting Attention to detail Organizational skills Problem-solving skills MS Office Data entry

Posted about 8 hours ago

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🔥 Administrative & Operational Assistant - Remote (USA/Canada)

Posted about 10 hours ago

📍 United States, Canada

🏢 Company: Citygreen Systems LLC

🔧 Requirements

Organized & Detail-Oriented
Strong Communicator
Self-Starter & Problem-Solver
Tech-Savvy
Experience in AI Applications, Event Planning, Sales Support, or Executive Assistance is a strong plus!

💡 Responsibilities

Organize travel logistics for team members, ensuring smooth, stress-free trips.
Plan and execute 1 major event per year and 3 smaller events, handling all logistics, vendor coordination, and budgeting.
Ensure catering is arranged for all sales events in advance.
Liaise with manufacturing facilities to coordinate and ensure on-time deliveries.
Manage inbound phone and email inquiries, providing excellent service and transferring inquiries to the appropriate team members.
Utilize AI tools for administrative efficiency, such as scheduling automation, data entry, and task management.
Conduct initial phone outreach to qualify inbound leads using our company playbook.
Schedule discovery meetings with qualified leads for our Business Development Managers (BDMs).
Track and manage lead communications through our CRM system.
Use AI-powered analytics tools to enhance lead qualification and reporting.

Salesforce Administrative Management Microsoft Excel Customer service Microsoft Office Attention to detail Organizational skills Excellent communication skills Problem-solving skills Client relationship management Budgeting Data entry Sales experience Computer skills Lead Generation CRM

Posted about 10 hours ago

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🔥 Executive Assistant

Posted about 20 hours ago

📍 Egypt

🧭 Contract

🏢 Company: ProjectGrowth

🔧 Requirements

1+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
Excellent written and verbal English skills – clear, professional communication.
Strong organizational and multitasking skills, with high attention to detail.
Proficiency in office tools (Google Workspace, Microsoft Office, etc.).
Experience in market research and target list building is advantageous.
Ability to create polished presentations and documents.
Friendly, professional, and solution-oriented mindset.
Self-sufficient and adaptable, able to work independently with minimal direction.

💡 Responsibilities

Act as a right hand to the executive, managing personal and professional tasks with discretion and efficiency.
Monitor, organize, and respond to emails, schedule meetings, and ensure seamless calendar coordination.
Handle flight and hotel bookings, event reservations, order placements, and other logistics-related tasks.
Maintain up-to-date databases, spreadsheets, and records to ensure organized and accurate documentation.
Conduct research and compile target lists, supporting business development efforts.
Keep track of ongoing tasks, follow up on action items, and ensure deadlines are met.
Handle additional ad hoc administrative duties as required.

Project Coordination Administrative Management Microsoft Excel Microsoft Office Attention to detail Organizational skills Time Management Written communication Multitasking Excellent communication skills Adaptability Problem-solving skills Active listening Market Research Computer skills Research skills

Posted about 20 hours ago

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🔥 Senior Executive Business Administrator, Sales

Posted 1 day ago

📍 United States

💸 90700.0 - 194400.0 USD per year

🔍 Software Development

🏢 Company: GitLab👥 1001-5000💰 $268,000,000 Series E over 5 years ago🫂 Last layoff about 2 years agoDeveloper Tools DevOps Open Source SaaS Cloud Security

🔧 Requirements

5+ years of administrative experience supporting Sales VPs at quickly-scaling or large technology companies.
Experience functioning as a true business partner who contributes strategically to executive effectiveness.
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges with superb attention to detail.
Demonstrated leadership mindset in prior roles—ability to influence culture/environment around them and has a "one team" mindset; able to lead other EBAs and partner well across GitLab.
Experience with event planning & coordination to include support for large meetings, off-sites and company events.
Proven ability to create executive summaries of complex information and distill key data points from various sources.
Skilled at enhancing meeting productivity through effective agenda creation, facilitation, and follow-up.
Track record of identifying and implementing process improvements that enhance executive efficiency.
Experience representing executives in cross-functional meetings and maintaining key stakeholder relationships.
Approachable and effective communicator across various communication channels and with all levels of the organization.
Must be able to work flexible hours to support international business meetings and some travel is required in most roles.
Experience working remotely is preferred.

💡 Responsibilities

Support and work closely with two Sales VPs as a strategic business partner (one leading global Customer Success and one leading First Order)
Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones.
Make recommendations in regard to their time management, prioritization, delegation and organization.
Act as a Strategic Time Management Specialist who understands business priorities and can diplomatically protect executive focus time.
Serve as a Business Intelligence Aggregator who can compile and synthesize key data points to support executive decision-making.
Function as a Team/Department Liaison who can effectively represent the VPs in preliminary meetings and maintain relationships across the organization.
Identify and implement process improvements to enhance efficiency and standardize recurring workflows.
Maximize meeting effectiveness through purposeful agendas, time management, and clear action item tracking.
Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas, and other travel documentation.
Planning, coordinating, and executing Sales Quarterly Business Reviews, supporting our yearly Sales events, such as Sales Kickoff.
Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items.
Assist in recruiting processes including scheduling interviews and coordinating onboarding of new hires.
Manage Executive's email inboxes including drafting internal and external communications.
Compile receipts to submit accurate expense reports on a monthly basis.
Provide coverage for other Sr. E-Group EBAs.
Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie.

Salesforce Project Coordination Cross-functional Team Leadership Administrative Management Strategic Management Communication Skills Microsoft Office Organizational skills Time Management Written communication Excellent communication skills Verbal communication Sales experience Process improvement CRM Financial analysis Customer Success Budget management

Posted 1 day ago

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🔥 Client Success Associate

Posted 1 day ago

📍 Egypt

🧭 Contract

🔍 Coaching and Consulting

🏢 Company: ProjectGrowth

🔧 Requirements

1-3 years in customer service, virtual assistance, or client success roles.
Familiarity with ticketing systems, CRM tools, and email management platforms.
Fluent English (C1/C2).
Proficient in Google Drive, Airtable, Dripify, and ChatGPT.
Strong organizational skills
Ability to manage multiple tasks and meet deadlines efficiently.
Problem-solving ability
Customer-centric mindset
Attention to Detail

💡 Responsibilities

Respond to helpdesk tickets within 24 hours, accurately labeling requests and ensuring a positive client experience.
Manage and moderate the Facebook Group, approving/declining requests and engaging with posts to foster community interaction within 24 hours.
Provide coaching support, including posting call reminders, uploading session recordings, assisting in live sessions, and supporting coaches with administrative tasks.
Share client success updates, track coaching call records, and communicate wins effectively.
Support administrative tasks, including updating LinkedIn and resume files, tracking submissions, managing Dripify tasks, and sending follow-ups to maintain operational efficiency within SLA.

Salesforce Administrative Management Communication Skills Customer service Attention to detail Organizational skills Problem-solving skills Fluency in English Active listening Technical support CRM Customer support Customer Success

Posted 1 day ago

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🔥 Practice Coordinator, General Medicine (Urgent Care)

Posted 1 day ago

📍 United States

🔍 Healthcare

🏢 Company: teladochealth_is_hiring

🔧 Requirements

2-4 years of experience in healthcare, or hands-on experience in an ambulatory medical office setting.
High School Diploma required; Bachelor's degree is preferred.
Strong verbal and written communication skills are essential.
Previous experience in providing direct support to physicians.
Proficient in generating reports and creating professional documents.
Demonstrates a customer-focused approach with excellent service skills.
Ability to thrive in a fast-paced environment while meeting deadlines.
Well-organized, self-motivated, and detail-oriented.
A collaborative team player who works effectively with others.
Capable of building positive relationships with staff, management, and physicians.

💡 Responsibilities

Monitors providers’ schedules to ensure that physicians maximize opportunities for efficient patient scheduling and timely patient flow in a virtual care setting.
Schedules/Reschedule Physician clinics as needed.
Aids in referral management. Acts as a resource for clinicians and Care Team staff. Obtains referrals as instructed by providers; completes prior authorizations as needed.
Provides administrative and technical support to physicians for CME (Continuing Medical Education), financial reimbursement, licensing as well as other admin tasks as assigned.
Answers provider requests and/or escalate provider requests appropriately to ensure physician receive timely information to concerns.
Supports new physician onboarding by closely monitoring the credentialing and training progress
Partners with credentialing team to stay ahead of physician license approvals, renewals, and expirations to ensure there is not a lapse in physicians' ability to provide care.
Provides ongoing feedback to manager regarding training needs, physician performance and process improvement.
Assists operations leadership and medical director with department staff meeting agendas, and maintains attendance, minutes and follow up items.
Participates in performance improvement projects and may perform other similar and related duties as required.
Comply with company policies and procedures.

Administrative Management Communication Skills Microsoft Excel Customer service Organizational skills Time Management Written communication Problem-solving skills MS Office Reporting Training Data entry Process improvement

Posted 1 day ago

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🔥 Executive Administrative Assistant

Posted 1 day ago

📍 United States

💸 55000.0 - 60000.0 USD per year

🏢 Company: Careers👥 101-250 Publishing Training Human Resources Career Planning Professional Services

🔧 Requirements

Proven experience as an executive assistant or in other administrative roles supporting senior management.
Strong organizational and time management skills with the ability to prioritize tasks.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management software.
Ability to handle confidential information with integrity and professionalism.
A high level of attention to detail and problem-solving ability.
Flexibility and adaptability to manage changing priorities and deadlines.

💡 Responsibilities

Manage a complex and fluid calendar of internal and external meetings.
Handle expense management and prepare reports for approval.
Organize and coordinate events, conferences, and travel arrangements.
Draft and proofread correspondence, reports, and presentations.
Serve as a liaison between executives, clients, and internal teams.
Maintain filing systems, both digital and physical, and ensure all records are up to date.
Assist with various special projects and day-to-day office operations.

Administrative Management Microsoft Excel Microsoft Office Suite

Posted 1 day ago

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🔥 Administrative Assistant IV

Posted 1 day ago

📍 United States

💸 102000.0 - 155000.0 USD per year

🔧 Requirements

2-4 years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

💡 Responsibilities

Support three Vice Presidents with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event coordination, including team operations for team building events and working onsite/offsite meetings
Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Project Coordination Administrative Management Financial Management Communication Skills Problem Solving Microsoft Office Attention to detail Organizational skills Written communication Multitasking Interpersonal skills MS Office Teamwork Reporting Active listening Strong communication skills Cross-functional collaboration Data entry Budget management

Posted 1 day ago

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