- Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite within 24 hours of entry
- Maintain the running "Actual COGS" total on each active project Sales Order
- Flag any project where actual costs exceed 90% of the quoted COGS budget immediately
- Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects
- Prepare draft progress claim invoices based on PM sign-off
- Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data
- Track subcontractor payment timing against customer claim receipts
- Process incoming bills and outgoing payments across all three entities (AU, US, Canada)
- Track customer invoices, chase overdue accounts, reconcile records
- Reconcile bank accounts daily across three entities (AU, US, Canada) by 10am AEST
- Produce monthly P&L and balance sheet for all three entities within 5 business days of month-end
- Maintain and update a 13-week cashflow forecast weekly
- Process payroll across all entities (or manage integration)
- File BAS/GST (AU), Sales Tax (US), GST/HST (Canada) on time
- Maintain audit trails and financial records for external auditors
BookkeepingNetSuite