Executive Assistant
New
D
D2BOperations
Manila, Metro Manila, Philippines, Australian business hours (Monday to Friday 8:00 AM - 5:00 PM AEST)Full-TimeMiddle
Salary70,000 - 80,000 PHP per month
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Job Details
- Languages
- Excellent spoken and written English
- Required Skills
- Project CoordinationHubSpotCRM
Requirements
- Excellent spoken and written English.
- Strong phone communication skills.
- Professional, warm, and personable demeanor.
- Highly organised with exceptional attention to detail.
- Proactive approach with the ability to anticipate needs.
- Ability to manage multiple priorities simultaneously.
- Comfortable working autonomously.
- Available to work Australian business hours (Monday to Friday 8:00 AM - 5:00 PM AEST).
- High level of confidentiality and professionalism.
- Previous Executive Assistant experience preferred.
- Experience supporting founders or senior executives preferred.
- Operations or office management background preferred.
- Xero experience preferred.
- CRM experience (Pipedrive, HubSpot or similar) preferred.
- Exposure to ERP systems (particularly Zoho) preferred.
Responsibilities
- Manage director’s diary, schedule, and inbox.
- Arrange meetings with customers and suppliers.
- Book domestic and international travel, accommodation, and itineraries.
- Assist with project coordination and tracking against the Operational Master Plan.
- Handle financial administration including invoices, bills, and purchase orders in Xero.
- Enter sales orders and maintain product codes in Xero.
- Support the rollout and administration of a new ERP system (Zoho).
- Enter sales enquiries into CRM systems.
- Provide order updates and maintain high-standard communication with customers.
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