Virtual Executive Assistant
New
C
Cube CareCustom Manufacturing
PhilippinesFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Minimum 2 years
- Required Skills
- Project CoordinationMicrosoft OfficeBookkeepingGoogle WorkspaceResearch
Requirements
- Minimum 2 years experience as an Executive Assistant, or in a similar administrative support role.
- Strong English communication skills (written and verbal).
- Proficient in using digital platforms and productivity tools (e.g., Google Workspace, Microsoft Office, task trackers).
- Excellent attention to detail and organizational skills.
- Capable of managing multiple responsibilities with little supervision.
- Comfortable troubleshooting and following structured workflows.
- Reliable and accountable with a solutions-oriented mindset.
- Experience in collections, basic bookkeeping, and invoicing.
- Background in coordinating with vendors or handling procurement tasks.
- Minimum 5th generation Intel i5 processor or equivalent.
- Minimum 4.00 GB RAM.
- Windows 10 or Mac OSX operating system.
- 5.0 MBPS internet speed or higher (primary and backup).
- Noise-cancelling headset connected via USB.
- Webcam with at least 3 megapixels capable of 720p recording.
Responsibilities
- Manage and maintain the CEO and/or Business Director's daily calendar, including scheduling meetings and reminders across multiple time zones.
- Coordinate internal and external communications with professionalism and confidentiality.
- Follow up and monitor with team members, vendors, clients, and partners.
- Screen emails, prioritize urgent matters, and draft responses.
- Organize virtual meetings, prepare agendas, record minutes, and track follow-up action items.
- Prepare reports, presentations, spreadsheets, and business documents for executive review.
- Maintain accurate digital filing systems and confidential company records.
- Conduct online research for business decisions and strategic initiatives.
- Assist with project coordination and ensure deadlines and deliverables are met across departments.
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