Remote Executive Assistant-Bookkeeper
F
FreedUpProfessional Services
PhilippinesFull-TimeMiddle
Salary$1,000 - $1,600 per month
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Job Details
- Experience
- 3+ years
- Required Skills
- BookkeepingSlackQuickBooks
Requirements
- 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role.
- Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries.
- Strong discretion and judgment when handling sensitive or confidential business and personnel information.
- Comfort taking detailed notes during live meetings and turning them into organized action items.
- Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures.
- Familiarity with calendar management best practices.
- Working knowledge of QuickBooks.
- Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms.
- Comfort working in Slack as a primary communication tool.
- Highly organized, proactive, and self-motivated, capable of working independently in a remote environment.
- Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders.
Responsibilities
- Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team.
- Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free.
- Schedule meetings following team norms and help track time in Toggl.
- Be an active, trusted presence on Slack and build strong working relationships across the team.
- Help with ad hoc admin tasks, filing, and organization as needed.
- Utilize QuickBooks for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports.
- Assist with the preparation and processing of client invoices, ensuring timely and accurate billing.
- Manage and maintain accurate financial records, including general ledger entries, accounts payable and receivable, and financial reporting.
- Provide insights and recommendations based on financial data to help improve the company's financial health.
- Ensure that all financial processes comply with relevant regulations and company policies.
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