Executive Assistant to the CEO / Chief of Staff
T
Top Shelf CollectiveBusiness Operations
Location: Philippines, Monday–Friday, 8:00 AM – 5:00 PM ESTFull-TimeMiddle
Salary900 - 1,000 USD per month
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Job Details
- Languages
- Exceptional written and verbal English communication skills.
- Experience
- 4+ years
- Required Skills
- Project ManagementBusiness AnalysisOperations ManagementMicrosoft OfficeDocumentationProcess improvementGoogle Workspace
Requirements
- 4+ years of experience in executive support, operations, project management, business operations, or founder support.
- Exceptional written and verbal English communication skills.
- Strong organizational and time management abilities.
- Demonstrated ability to manage multiple priorities simultaneously.
- Strong problem-solving, research, and analytical skills.
- High level of accountability and ownership.
- Ability to work independently and proactively identify solutions.
- Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools.
- Experience creating SOPs and operational documentation (preferred).
- Familiarity with AI tools such as ChatGPT, Claude, or Gemini (preferred).
- Experience in entrepreneurial, startup, or small business environments (preferred).
Responsibilities
- Manage executive communications, inbox organization, and follow-up actions.
- Coordinate calendars, meetings, appointments, and recurring priorities.
- Prepare meeting summaries, reports, and internal documentation.
- Coordinate and manage projects from planning through execution.
- Conduct research on vendors, products, services, and business opportunities.
- Analyze operational reports to identify trends, risks, or opportunities.
- Identify inefficiencies and document SOPs, processes, and operational playbooks.
- Research and recommend tools to improve productivity, including AI and automation solutions.
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