Chief of Staff
New
CanadaFull-TimeSenior
SalaryCompetitive salary package with equity opportunities.
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Job Details
- Experience
- 5+ years
- Required Skills
- Project ManagementData AnalysisBusiness OperationsGoogle WorkspaceSlack
Requirements
- 5+ years of experience supporting a CEO, founder, executive leader, or senior leadership team.
- Experience working in a fast-growing, entrepreneurial, or high-performance environment.
- Strong executive calendar, inbox, travel, meeting management, and administrative support skills.
- Excellent written and verbal communication abilities with strong attention to detail.
- Proven ability to manage multiple priorities, projects, and stakeholders simultaneously.
- Strong project management skills with exceptional follow-through and accountability.
- Ability to anticipate needs, identify risks, and solve problems proactively.
- Comfortable holding senior leaders and teams accountable while maintaining strong relationships.
- High level of discretion and maturity when handling confidential business and personal information.
- Ability to transform ambiguity and complex situations into structured plans and clear actions.
- Comfortable using modern business tools, including AI platforms, Google Workspace, Slack, and project management systems.
Responsibilities
- Partner closely with executive leadership to manage priorities, improve decision-making, and maximize time spent on high-impact activities.
- Attend key meetings, capture decisions, document action items, assign owners, and ensure commitments are completed.
- Maintain centralized tracking systems for leadership priorities, cross-functional projects, and organizational follow-ups.
- Coordinate with teams to ensure important information, insights, and decisions reach appropriate stakeholders.
- Support leadership meetings by preparing agendas, identifying required decisions, and driving follow-through.
- Create executive briefs, meeting preparation materials, reports, and summaries for strategic discussions.
- Manage and optimize executive calendars, travel, and logistics while protecting focus time.
- Support communication management by organizing inboxes, prioritizing requests, and handling follow-ups.
- Help establish organizational frameworks, reporting processes, goal-setting systems, and operational rhythms.
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