Senior Executive Assistant
New
H
HireHawkE-commerce, Retail
Toronto, Ontario, Canada. Vancouver, British Columbia, Canada. Montreal, Quebec, Canada. Manitoba, Canada. Ontario, Canada. British Columbia, Canada, Monday–Friday, 9:00 AM – 6:00 PM PTContractSenior
Salary4,500 USD per month
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Job Details
- Experience
- 4 or more years of experience
- Required Skills
- Project CoordinationMicrosoft ExcelMicrosoft OfficeGoogle SheetsGoogle WorkspaceSlack
Requirements
- 4 or more years of experience as an Executive Assistant supporting a founder, CEO, or senior executive.
- Advanced proficiency in Excel and Google Sheets.
- Proven experience managing executive inboxes, calendars, and confidential information.
- Strong project coordination skills with a consistent record of independent follow-through.
- High proficiency with Google Workspace, Microsoft Office, Slack, and Zoom.
- Practical experience using AI tools such as Claude or ChatGPT with strong fact-checking judgment.
- Experience in DTC e-commerce, consumer products, or retail (nice to have).
- Familiarity with omnichannel operations, pricing, margins, and inventory concepts (nice to have).
- Experience supporting product launches or marketing initiatives (nice to have).
- Ability to conduct market research and prepare executive-level recommendations (nice to have).
Responsibilities
- Own the Founder’s inbox, calendar, scheduling, and daily administrative priorities.
- Support the Founder and Omnichannel Account Manager with operational and administrative work.
- Coordinate multiple projects from assignment through completion, managing deadlines and next steps.
- Conduct market and competitor research and translate findings into decision-ready reports.
- Build, maintain, and analyze spreadsheets and reports using Excel and Google Sheets.
- Follow up consistently with vendors and partners to ensure task completion.
- Draft professional communications and manage follow-ups independently.
- Support pricing, product launches, and operational initiatives related to commercial priorities.
- Assist with operations across retail channels including Amazon, Walmart, Target, Best Buy, Walgreens, and TikTok Shop.
- Utilize AI tools like Claude and ChatGPT to improve speed and quality while validating all outputs.
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