Legal Administrative & Billing Assistant
New
V
Veta VirtualLegal Services
Must be currently based in Latin America (LATAM) or EuropeFull-TimeMiddle
SalaryCompetitive Salary in USD
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Job Details
- Languages
- English
- Required Skills
- Microsoft ExcelCRM
Requirements
- Experience with Lawmatics or a similar legal CRM.
- Experience with Clio Manage or a similar legal case management system.
- Solid Excel proficiency for data export, reporting, and error correction.
- Prior experience in a law firm, legal administrative, or legal billing role is preferred.
- Exceptional written and verbal English communication skills.
- Highly organized and detail-oriented approach to billing and records.
- Proactive, self-starting mindset with the ability to work independently.
- Comfort working in a fast-paced environment where processes are evolving.
Responsibilities
- Manage and filter the attorney's email inbox by organizing correspondence, flagging priorities, and drafting responses.
- Handle outbound client calls via Lawmatics for follow-ups and time-sensitive communication.
- Navigate Lawmatics CRM for client intake, pipeline management, and workflow refinement.
- Prepare weekly billing by exporting time and expenses to Excel, performing accuracy checks, and creating draft invoices.
- Assume responsibility for the end-to-end billing cycle after training.
- Maintain organized, current, and compliant client files within Clio Manage and Lawmatics.
- Support ad hoc administrative tasks and adapt to shifting firm priorities.
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