Accounts Payable Coordinator
New
Based in BrazilContractMiddle
Salary not disclosed
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Job Details
- Required Skills
- Accounting
Requirements
- Mid-level experience in Accounts Payable.
- Strong understanding of accounting fundamentals, including accruals and prepaid expenses.
- Prior experience in fast-paced or startup environments.
- High attention to detail with a strong commitment to data accuracy and financial hygiene.
- Excellent written communication skills, with a professional and structured approach.
- Ability to manage recurring, deadline-driven tasks in a remote environment with consistency and composure.
- Proactive mindset with confidence in asking questions, escalating issues, and flagging risks early.
- Experience with accounting or AP tools (e.g., Ramp, especially Ramp Bill Pay) is a plus.
- Strong organizational skills and ability to maintain structure in a high-volume workflow.
- Comfortable working independently while collaborating closely with distributed teams.
Responsibilities
- Process incoming invoices accurately and efficiently, ensuring correct vendor setup, GL coding, and cost allocation.
- Review and validate invoices for completeness, following up on missing or incorrect documentation when needed.
- Manage the accounts payable inbox, routing requests and resolving queries with internal stakeholders.
- Onboard and maintain vendor records within accounting systems, ensuring data accuracy and compliance.
- Respond to vendor inquiries with clear, timely, and professional communication.
- Match invoices with contracts, purchase orders, or supporting documentation where applicable.
- Reconcile vendor statements, identify discrepancies, and coordinate resolution.
- Support corporate credit card reconciliation, including investigation of failed or disputed transactions.
- Assist in preparing weekly payment runs, including payment batches and tracking updates.
- Maintain organized and audit-ready financial records to support reporting and month-end close.
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