Senior Operations Specialist, Executive Office
New
B
Big Brothers Big Sisters of AmericaNonprofit
Continental United States (100% Remote), must be located in the Eastern Standard Time Zone (EST), Eastern Standard Time Zone (EST)Full-TimeSenior
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Experience
- 5-7 years progressive experience in executive-level operations, administrative support, or project coordination
- Required Skills
- SalesforceProject CoordinationMicrosoft OfficeAsana
Requirements
- Associate’s degree or equivalent experience.
- 5-7 years of progressive experience in executive-level operations, administrative support, or project coordination.
- Advanced proficiency in Microsoft Office Suite, Adobe, and Zoom.
- Experience with CRM tools, specifically Salesforce.
- Experience with document and file management systems.
- Demonstrated ability to manage complex executive schedules with high attention to detail.
- Strong ability to handle multiple projects and tight deadlines in a fast-paced environment.
- Exceptional interpersonal and communication skills.
- Ability to exercise sound judgment and maintain discretion with sensitive information.
- Experience with project management software like Asana.
- Experience working directly with executives or board of directors is required.
- Ability to travel (15%).
Responsibilities
- Manage BBBSA Atlanta office operations and supplies.
- Execute correspondence, mailing, printing, and copying for the CEO.
- Manage vendor relationships, tracking progress and payments.
- Maintain electronic and physical executive office files.
- Facilitate materials and presentation slide management for CEO meetings.
- Operationalize data entry and lead reporting within Salesforce.
- Coordinate logistics for internal and external executive meetings.
- Submit credit card and reimbursement reports for the Executive Office.
- Provide administrative support to the CEO and Chief of Staff.
View Full Description & ApplyYou'll be redirected to the employer's site
