Accounts Payable Specialist
New
O
OurAssistantsAccounting, Property Management
Philippines or Latin America, USA Business HoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 2+ years of experience in Accounts Payable or a similar role
- Required Skills
- Microsoft Excel
Requirements
- 2+ years of experience in Accounts Payable or a similar role, preferably in property management or HOA accounting.
- Hands-on experience with Vantaca is required.
- Proficiency in Vantaca and accounting software.
- Familiarity with Microsoft Excel, Outlook, and cloud-based document systems.
- Understanding of basic accounting principles and AP workflows.
- Associate or bachelor's degree in accounting, Finance, or related field (preferred).
- Must be currently residing in the Philippines or Latin America.
- Must have a stable internet connection and remote-ready workstation.
Responsibilities
- Accurately enter, review, and process a high volume of vendor invoices using Vantaca.
- Maintain vendor records, ensure W-9s and insurance documents are up-to-date, and respond to vendor inquiries.
- Prepare and process check runs, ACH, and online payments in accordance with due dates.
- Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
- Ensure proper GL coding and approval routing of invoices based on company policies.
- Follow AP policies and procedures, ensuring all documents are processed and filed in accordance with internal controls.
- Coordinate with property managers, board members, and internal departments regarding invoice approvals and payment status.
- Assist with generating AP-related reports and support month-end close activities.
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