Executive Assistant – Sales & Operations Coordinator
New
A
AgentTechnology Consulting
Location: Mexico, Colombia, Nicaragua, LATAM. Preferred Qualifications: Located in Latin America (Colombia, Brazil, or Argentina) or the United States, Monday to Friday, 8:00 AM – 5:00 PM Eastern TimeFull-TimeMiddle
Salary1,800 - 2,500 USD per month
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Job Details
- Languages
- Fluent English
- Experience
- 3–5 years
- Required Skills
- Project ManagementJiraOperations ManagementStakeholder managementProcess improvement
Requirements
- 3–5 years of experience in an Executive Assistant, Operations, or Project Coordination role
- Fluent English communication skills, both written and verbal
- Strong calendar management, scheduling, and organizational skills
- Experience creating and maintaining detailed checklists and documentation
- Comfortable learning and using Jira or similar project management platforms
- Excellent attention to detail and follow-through
- Strong process improvement and stakeholder management skills
- Ability to work independently and proactively escalate issues when needed
Responsibilities
- Attend daily sales meetings, capture detailed notes, and document action items
- Monitor active projects and track progress against established checklists
- Coordinate with sales and development teams to identify, escalate, and resolve blockers
- Manage the client onboarding process, including coordinating SOWs and MSAs
- Track document completion and signatures
- Schedule kickoff meetings and support resource allocation discussions
- Maintain project visibility and status updates using Jira or similar project management tools
- Ensure adherence to internal processes and documentation standards
- Follow up on invoicing, project deliverables, and outstanding action items
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