Executive Operations Assistant
New
H
HireHawkStartups
Davao Region, Philippines. Central Visayas, Philippines. Metro Manila, Philippines. Western Visayas, Philippines. Calabarzon, Philippines, Monday to Friday | 9:00 am - 6:00 pm ESTFull-TimeSenior
Salary1,500 - 1,900 USD per month
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Job Details
- Languages
- English
- Experience
- 5+ years
- Required Skills
- Google WorkspaceSlackQuickBooks
Requirements
- 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
- Experience supporting a founder, CEO, or senior executive in a startup or high-growth environment
- Strong executive calendar management and complex scheduling experience
- Proficiency in inbox organization and communication coordination
- Excellent written and verbal English communication skills
- High attention to detail and ability to manage priorities without constant oversight
- Experience handling confidential executive, people, or financial information with discretion
Responsibilities
- Own the Founder & CEO’s calendar with careful prioritization and daily calendar sweeps
- Monitor and organize executive inboxes to surface urgent items
- Coordinate internal and external meetings with clear agendas
- Manage domestic business travel logistics for speaking engagements
- Vet incoming speaking opportunities for leadership
- Support people operations including onboarding, PTO tracking, and contractor admin
- Review candidate resumes and maintain recruiting workflows
- Complete monthly budget reconciliations and review QuickBooks transactions
- Assist with invoice and Bill.com approval workflows and documentation gathering
- Complete weekly inventory forecasting and update company-wide reports
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