Executive Operations Assistant
New
Based in the United StatesFull-TimeMiddle
Salary800 - 1,500 USD per month
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Job Details
- Languages
- English
- Required Skills
- Operations ManagementMultitaskingReportingGoogle WorkspaceQuickBooks
Requirements
- Proven experience as an Executive Assistant or in a similar executive operations role.
- Experience supporting leadership teams in remote or distributed environments.
- Exposure to HR coordination activities such as recruiting support, onboarding, and employee communications.
- Basic accounting or financial administration experience, ideally with tools such as QuickBooks.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills in English.
- High attention to detail and professionalism.
- Strong problem-solving mindset and ability to work independently.
- Familiarity with Google Workspace, operational reporting systems, and scheduling platforms.
Responsibilities
- Support the Vice President with daily executive operations, prioritization, scheduling, and administrative coordination.
- Maintain visibility over key initiatives, track progress, and ensure follow-through across departments.
- Coordinate HR-related activities including recruiting support, onboarding documentation, and internal communications.
- Assist with accounting and financial coordination, including document organization, QuickBooks-related support, and reporting.
- Manage production schedules, identify conflicts, and ensure continuity across active projects.
- Manage executive email communications, prioritizing messages and ensuring timely responses.
- Facilitate cross-functional communication between leadership, HR, finance, and production teams.
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