Executive Assistant
New
W
World FoundationBlockchain Technology
Remote | United States. Secondary Locations: Germany, Flexibility to adjust work hours to meet the needs of leaders across time zones.Full-TimeSenior
Salary not disclosed
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Job Details
- Experience
- At least 10 years of experience
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlack
Requirements
- At least 10 years of experience as an Executive Assistant or in a senior administrative role directly supporting executives.
- Post-secondary diploma in Business, Communications, Administration, or a related field (asset).
- Experience planning multi-day events, leadership meetings, or conferences.
- Advanced technical skills with mastery of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Advanced proficiency in Google Workspace, Zoom, Slack, and other productivity tools.
- Outstanding organizational skills with the ability to shift priorities and manage multiple tasks.
- Strong independent judgment and ability to work autonomously.
- Exceptional communication skills (written and verbal) with a professional presence.
Responsibilities
- Provide comprehensive administrative support, including calendar management, meeting coordination, and screening & prioritization of email.
- Handle information with an extremely high degree of sensitivity and confidentiality.
- Anticipate needs, ensuring agendas, briefing materials, and documentation are prepared in advance of meetings.
- Plan and coordinate internal and external meetings.
- Plan and coordinate domestic and international travel.
- Take minutes during meetings; draft, proofread, and distribute confidential reports and presentations.
- Review, edit, and format reports, presentations, and correspondence.
- Support preparation and distribution of content for Board and Advisory Board meetings.
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