Executive Administrative Coordinator
United StatesFull-TimeSenior
Salary52,600 - 98,000 USD per year
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Job Details
- Experience
- 5+ years
- Required Skills
- Project CoordinationMicrosoft ExcelTime ManagementPowerPoint
Requirements
- 5+ years of experience in an executive assistant or senior administrative support role.
- Strong organizational and time management skills with the ability to handle multiple priorities effectively.
- Excellent written and verbal communication skills with a high level of professionalism.
- Advanced proficiency in Microsoft Outlook, Excel, and PowerPoint.
- Experience supporting senior leadership in fast-paced corporate environments.
- Ability to manage confidential information with discretion and sound judgment.
- Experience coordinating office operations, building management, or vendor relationships is a plus.
- Exposure to cross-functional project coordination or administrative project support is highly desirable.
- Ability to work independently while maintaining strong collaboration with distributed teams.
Responsibilities
- Provide comprehensive administrative support to senior executives, including calendar management, scheduling, and coordination of meetings and priorities.
- Organize domestic and international travel arrangements, ensuring smooth logistics and alignment with executive schedules.
- Manage expense reporting, tracking, and submission processes in accordance with internal policies.
- Prepare meeting agendas, presentations, and supporting materials for executive and leadership discussions.
- Coordinate and support cross-functional projects and initiatives, ensuring timely execution of assigned tasks.
- Serve as a key liaison between executives, internal teams, and external partners to facilitate communication and workflow efficiency.
- Support office operations and vendor coordination to maintain a functional and well-organized work environment.
- Provide backup support to other administrative staff and teams as needed.
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