Senior Executive Assistant
New
Strong preference for San Francisco Bay Area to allow for more in-person collaboration with Tristan, with remote possible, Pacific Coast working hoursFull-TimeSenior
Salary100,000 - 120,000 USD per year
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Job Details
- Experience
- 5+ years
- Required Skills
- Project ManagementCRMHubSpotGoogle WorkspaceSlackAsana
Requirements
- 5+ years of experience as a Senior Executive Assistant or Senior Project Manager supporting C-level executives.
- Experience in a fast-moving startup environment.
- Excellent written and verbal communication skills.
- Strong project management skills and ability to manage multiple moving pieces.
- Proficiency with Google Workspace, Slack, Hubspot, and Asana.
- Ability to be available and responsive during Pacific Coast working hours.
- Experience with AI-integrated software systems.
- Demonstrated ability to be a proactive problem solver and work with ambiguity.
Responsibilities
- Run efficient Executive Office operations and participate in team meetings.
- Manage complex scheduling, logistics, and calendar architecture.
- Act as primary gatekeeper for incoming requests.
- Coordinate domestic and international travel, itineraries, and expense reporting.
- Draft correspondence and emails in leadership's voice.
- Partner with Principal Liaison to maintain project management systems and alignment.
- Own logistics for media appearances and speaking engagements.
- Manage contact records and follow-ups within Hubspot CRM.
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