Executive Assistant
New
H
HubSpotCRM software
Remote - USA, ETFull-TimeMiddle
Salary73,600 - 110,400 USD per year
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Job Details
- Required Skills
- Project ManagementMicrosoft OfficeStakeholder managementGoogle Workspace
Requirements
- Proven track record of successfully supporting senior leadership in a high-paced, high-performing environment.
- Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion.
- Outstanding organizational and prioritization skills with comfort juggling multiple stakeholders.
- Exceptional communication skills with ability to engage effectively across all levels of the organization.
- Proficiency in Google Workspace and/or Microsoft Office.
- Proactive and solution-oriented mindset with comfort working independently and handling ambiguity.
- Flexibility to handle urgent needs outside core hours and travel quarterly for in-person programs.
Responsibilities
- Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business.
- Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation.
- Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives.
- Handle sensitive information with discretion while supporting strategic initiatives and key operational processes.
- Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution.
- Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.
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