Executive Assistant to the CEO
New
X
XBOWCybersecurity AI
USA Remote, Ability to start work early in the day to cover EMEA timezonesFull-TimeSenior
Salary135,000 - 220,000 USD per year
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Job Details
- Experience
- 5+ years
- Required Skills
- Project ManagementGoogle WorkspaceSlackNotion
Requirements
- 5+ years supporting founders, CEOs, executives, or senior leadership teams
- Exceptional organizational and project management skills
- Outstanding written and verbal communication abilities
- Strong judgment and ability to prioritize effectively in fast-moving environments
- Experience managing complex calendars, travel, and executive communications
- Ability to operate independently with minimal oversight
- High level of professionalism, discretion, and trustworthiness
- Strong attention to detail and follow-through
- Comfortable navigating ambiguity and shifting priorities
- Demonstrated ability to leverage technology, AI, and automation tools
Responsibilities
- Own and manage the CEO’s calendar, ensuring time is allocated effectively against company priorities
- Coordinate internal and external meetings, including leadership meetings, customer meetings, investor meetings, and board-related activities
- Manage complex travel planning, logistics, and itineraries
- Act as a gatekeeper and facilitator, helping prioritize inbound requests and communications
- Prepare meeting agendas, briefing materials, notes, and follow-up actions
- Track action items and ensure important commitments are executed on time
- Coordinate leadership offsites, team events, and executive meetings
- Build and maintain systems that improve organization, communication, and operational efficiency
- Manage sensitive and confidential information with absolute discretion
- Leverage AI and automation tools to improve productivity, organization, and workflow management
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