Executive Assistant III
New
T
ThumbtackHome Services
Remote, Ontario; Remote, British ColumbiaFull-TimeSenior
Salary97,800 - 126,500 USD per year
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Job Details
- Experience
- 5+ years
- Required Skills
- Project ManagementOperations ManagementBudget management
Requirements
- 5+ years of Executive Assistant or administrative experience
- Experience supporting senior leaders or executives in fast-paced technology environments
- Experience supporting technical organizations such as Product, Engineering, or Marketing teams
- Strong project and operations management skills
- Proven ability to build or improve processes, systems, or workflows
- Excellent written and verbal communication skills
- Experience preparing executive-level communications and presentations
- Strong organizational skills and business judgment
- Experience managing budgets, vendor coordination, or operational reporting
- Hands-on experience using AI tools such as ChatGPT, Claude, Gemini, or Notion AI
Responsibilities
- Act as a strategic thought partner to senior executives to manage priorities, optimize workflows, and improve day-to-day operating effectiveness
- Strategically prioritize executive time, complex calendars, travel, meetings, and operating rhythms
- Own and lead high-priority and confidential projects requiring cross-functional coordination
- Build, manage, and improve systems, workflows, and AI-enabled processes
- Develop executive communications, presentations, briefing materials, and meeting content
- Drive key deliverables, action items, and deadlines across leadership reviews
- Oversee executive-level budgets and operational reporting
- Build trusted relationships across teams and act as a key liaison for stakeholders
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