Project Operations Specialist
Colombia, 9:00 AM to 5:00 PM ESTFull-TimeMiddle
Salary24,000 - 31,200 USD per year
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Job Details
- Languages
- English (C1 level)
- Experience
- 4+ years in administrative or operational support; 2+ years in construction administration, project coordination, project engineering, or contract administration
- Required Skills
- Microsoft ExcelGoogle WorkspaceAsana
Requirements
- 4+ years of experience in fully remote administrative or operational support roles
- 2+ years of experience in construction administration, project coordination, project engineering, or contract administration
- Experience supporting both office-based project teams and field construction teams
- Strong project tracking and documentation management experience
- Experience with subcontractor coordination and compliance tracking
- Ability to manage competing priorities and deadlines
- Strong written and verbal English communication skills (C1)
- Proficiency with Google Workspace and Microsoft Excel
- Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar
Responsibilities
- Research and qualify specialty subcontractors.
- Coordinate site walks, scheduling, and mobilization.
- Support subcontractor onboarding (agreements, W9s, COIs, documentation) and verify insurance compliance.
- Generate, issue, and track work orders and submittals.
- Prepare project handover and closeout packages.
- Coordinate project photo shoots and documentation deliverables.
- Maintain subcontractor performance and pricing databases.
- Support weekly reporting and project updates.
- Capture meeting notes and action items.
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