Virtual Executive Assistant to the CEO
New
P
ProperProperty Management
Mexico, ESTFull-TimeSenior
Salary12 - 18 USD per hour
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Job Details
- Languages
- English
- Experience
- 10+ years
- Required Skills
- Communication Skills
Requirements
- 10+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment.
- Fluent in English, with excellent written and verbal communication skills and very neutral accent.
- Proven ability to manage complex schedules, travel, and events with precision.
- Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
- Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
- Strong discretion and judgment when handling sensitive information.
- Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
- Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.
Responsibilities
- Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
- Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
- Support event planning for leadership meetings, board sessions, and special projects.
- Anticipate the CEO’s needs and proactively resolve issues before they arise.
- Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
- Maintain strict confidentiality while managing sensitive company and personal information.
- Serve as a point of contact between the CEO and internal/external stakeholders.
- Adapt seamlessly between multiple companies and business priorities.
- Be available during evenings or weekends when urgent CEO support is required.
- Utilize technology and AI tools to improve efficiency and streamline workflows.
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