Executive Assistant Associate
New
F
FreedUpRecruitment
São Paulo, State of São Paulo, Brazil. Rio de Janeiro, State of Rio de Janeiro, Brazil, Brazil, India, and US time zonesFull-TimeMiddle
Salary1,000 - 1,800 USD per month
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Job Details
- Experience
- 3+ years
- Required Skills
- CRMNotion
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar.
- Exceptional written communication skills.
- Proven ability to follow and replicate structured formats.
- Strong organizational instincts and follow-through.
- Ability to work with systems and Standard Operating Procedures (SOPs).
- Capability to anticipate executive needs and provide context-based assistance.
- Ability to handle confidential and sensitive information responsibly.
- Tech-comfortable and adaptable to evolving systems and tools.
- Reliable high-speed internet and modern home office setup.
Responsibilities
- Triage and manage executive inbox, including filtering emails and organizing folders.
- Proofread and edit outgoing communications for clarity and accuracy.
- Serve as calendar gatekeeper, managing scheduling and enforcing boundaries.
- Maintain CRM system accuracy and data integrity.
- Build and maintain a personal operating system in Notion with SOPs and task tracking.
- Consolidate and back up important digital personal and business files securely.
- Coordinate cross-timezone scheduling across Brazil, India, and US.
- Proactively identify and address operational inefficiencies.
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