Chief of Staff / Executive Assistant
New
Source API remote eligibility restrictions: Philippines, Monday–Friday, 8:00 AM–5:00 PM Eastern TimeFull-TimeMiddle
Salary14,560 USD per year
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Job Details
- Languages
- English
- Required Skills
- ShopifyGoogle WorkspaceSlackAsanaNotion
Requirements
- Shopify admin experience (order processing, shipping).
- Proficiency with task management tools (e.g., Notion, Asana, Trello).
- Experience in operations/logistics support (3PL, inventory, POs, invoicing).
- Excellent written and spoken English.
- Ability to work 40 hours per week (Mon-Fri 8:00 AM–5:00 PM ET).
- Computer with 8GB RAM, Intel i5/AMD Ryzen 5 or higher.
- Internet speed of at least 40MBPS.
- Dedicated workspace with noise-canceling headset and webcam.
- Backup computer and internet connection.
Responsibilities
- Manage relationships with 3PL partners and coordinate shipments, restocks, and freight.
- Track inventory and reconcile data with 3PL reports.
- Create and manage Purchase Orders and customer invoices.
- Manage the Brand Manager's calendar, meeting prep, and task tracking.
- Provide weekly operational updates and KPI snapshots.
- Maintain Google Drive and Notion organizational systems.
- Handle vendor onboarding documentation and general administrative support.
- Monitor social media and manage product complaint intake and surveys.
- Source UGC and coordinate creative assets for marketing materials.
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