Personal Assistant (Bilingual EN/ES)
New
Colombia / Mexico / Argentina, Flexible but aligned with U.S. business hoursPart-Time
Salary not disclosed
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Job Details
- Languages
- Fluent English is required, Spanish is highly preferred
- Required Skills
- Organizational skillsTime ManagementCRMQuickBooks
Requirements
- Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
- Prior experience working in construction, roofing, contracting, or a trades-based business is strongly preferred
- Familiarity with construction workflows such as quotes, estimates, scheduling jobs, and subcontractor communication
- Experience working with CRM systems and accounting tools
- Strong organizational and time management skills
- Comfortable handling quotes, invoices, and customer communications
- Able to work independently in a remote environment
- Strong attention to detail and follow-through
- Fluent English is required
- Spanish is highly preferred
Responsibilities
- Prepare and send customer quotes and estimates
- Create and manage client invoices
- Maintain organized records for jobs, estimates, and communications
- Support day-to-day administrative tasks to keep operations running smoothly
- Manage the owner’s Google Calendar
- Schedule appointments, site visits, and meetings
- Organize daily priorities and ensure the schedule runs efficiently
- Help manage emails, calls, and text messages
- Respond to or organize client and subcontractor communications
- Track and follow up on pending quotes and proposals
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